Special Events Coordinator

Working in collaboration with the Fundraising Team, the Special Events Coordinator will provide leadership in the planning, coordination, and evaluation of ONDP’s large-scale fund raising events. Working with internal staff and volunteer committees, the Coordinator is the principal conduit in which all event planning communications are handled.

RELATIONSHIPS:

Reports to: Lead Fundraising Executive

Day-to-Day Direction: Data Entry Personnel

Other internal contacts: Fundraising Team, Provincial office staff

External contacts: Volunteers, community members, external business contacts

MAJOR RESPONSIBILITIES/DUTIES:

1. Event Coordination:

a) Coordinates fundraising and special donor events which involves decision making input on external resources, managing event processes, coordinating meetings, preparing, monitoring and distributing event budgets.

b) Liaises with volunteer leadership, event committees and the Media Relations department on the development of media, marketing materials, announcements, photo opportunities and speech writing.

c) Assists in developing new events, and maintains, organizes and manages existing fundraisers and special events from concept to completion, ensuring they operate smoothly, efficiently, and generate maximum revenue and exposure.

d) Working alongside Committee Chairs, co-facilitates various event related committees as required.

e) Provides input on stewardship strategies to ensure seamless transition between fundraising events and stewardship activities, working closely with the various members of the Fundraising Team.

f) Responsible for all communications and networking in support of special events, and assists with development of new opportunities to build community awareness.

g) Responds to enquiries from the public about events, including assisting with media requests.  

2. Volunteer Coordination:

a) Provides volunteer coordination and recognition for special events.

b) Provides direction to volunteer for special event duties.

c) Co-facilitates volunteer committees as required.

3. Administrative:

a) Creates, prepares, and distributes meeting minutes and supporting documents.

b) Enters donor information, event invitation and participant lists on appropriate technology in Raisers Edge database.

c) Coordinates guest lists, food service arrangements, menu planning, decorative and table set up, nametags and staffing

d) Responsible for communications and marketing in support of special events.

e) Coordinates production and distribution of print materials for donor/sponsor/and participant’s solicitations.  

4. Other:

a) Provide day-to-day supervision for Data Entry Personnel. b) Other related duties as required.

REQUIREMENTS/QUALIFICATIONS:

Post-secondary degree in a related field (preferably Marketing, Public or Community Relations, Event Planning), and two years of experience in special events planning, preferably in the not-for-profit sector. The ability to work well independently on several projects concurrently, and possess excellent communication, organizational and creative thinking skills.

Experience in planning and implementing events including expertise in attracting sponsorships; proven track record in developing and implementing promotion plans; print production expertise associated with fundraising events

Software proficiency in Microsoft Word, Excel, Power Point, is required; knowledge and experience in the Raisers Edge database program is preferred

Extensive experience working with executive, donors and volunteers and managing, supervising and orientating people for events.

Excellent written and oral interpersonal communication with marketing and communications skills; media relations experience is an asset

Strong initiative and customer service orientation; volunteer management skills an asset

Project Management, organizational and prioritizing skills; problem solving and organizational skills; attention to detail is imperative

Demonstrated high energy level and flexibility, pleasant persona coupled with sound judgment; flexible, discreet and able to maintain confidential information, knowledge of correct protocol for specific situations.

Experience and comfort with facilitation of committee meetings.

Office administration experience.

PERFORMANCE CRITERIA:

Ability to keep current with trends in event strategy in support of ONDP and personal professional development by participating in conferences, workshops and other training opportunities

Ability to bring energy, creativity and community relations expertise that will make a substantial impact on ONDP events while enhancing the image and positive relationships of the ONDP

Express a genuine interest in the welfare of Ontarians, congruent values with the ONDP’s vision, a strong commitment to the fundraising goals of the party.

Entrepreneurial skills, the ability to multi-task, and a proven ability to meet goals are core requirements to ensure a professional execution of all related special events. 

Must be a team player, and have the ability to work with a diverse group of individuals (ranging from ONDP executive, high-end donors, community members, staff and volunteers), work in a team environment and be self motivated.

The Ontario NDP supports employment equity. Racialized workers, women, Aboriginal workers, LGBTQTS workers, young workers, Francophone workers, and workers with disabilities are encouraged to apply.

Salary: $49-52k/annum, subject to article 5.01-1, level 3 of the Collective Agreement.

Closing Date: 5pm, July 31, 2017 

Send resume, cover letter and to: Applications (including resume, cover letter and relevant references) should be sent by e-mail to the attention of Paulanne Jushkevich, Lead Fundraising Executive, paulannej@ontariondp.ca. Please include the job title in the subject line.

Note: Only those individuals selected for an interview will be contacted